Application Process

APPLICATION PROCESS

Please read the following before applying. 

Applicant Screening Policies and Procedures.

Thank you for your interest in renting a property from Northwoods Property Management. As a company, we do business in accordance with state and Federal Fair Housing Law and welcome Persons of all Race, Color, Religion, Gender, Disability, Familial/Marital Status, or National Origin.

We strongly encourage the submission of complete and thorough applications with accurate information and readily verifiable information, e.g., rental and employment references that return telephone calls promptly, etc. Incomplete applications, or applications which cannot be verified may be delayed. Applications deemed to be incomplete may be declined. Applications that meet the minimum requirement may also be denied based on other criteria listed below as “reasons for denial”. Applications that are not denied and/or not selected for a particular property may be reapplied (with no additional fee) to a different property within 90 days of initial application.

APPLICATION MINIMUM REQUIREMENTS

APPLICATION FEE: Non-refundable

Any adult (18 years of age or older) is required to complete a separate application and pay the one-time, NON-refundable application fee of $45. This fee, which is authorized by ORS 90.295, is for screening, which includes, but is not limited to checking applications for completeness, calculating sufficient income requirements, checking references, and obtaining a consumer credit report or tenant screening report. The amount of our application screening charge is not to be greater than the average actual cost of screening applicants. Our actual costs may include the cost of using a tenant screening company which includes a consumer credit reporting agency, a cost of approximately $30 per application screened, and the reasonable value of any time spent obtaining information on applicants by the landlord or the landlord’s agents or employees ranging from $10 to $80 depending on the application.
Applications that are not denied and/or not selected for a particular property may be reapplied to another unit within Northwoods inventory with no additional fee within 90 days of initial application.

VIEWING PROPERTY:

The applicant, or at least one member of a grouped application must view the property within 1 business day of submitting application. Applicants who are unable to view the property in this time frame may choose to take the property "sight unseen"(must sign a Sight unseen agreement), have a representative view the property on their behalf or have their application canceled. There is no application fee refund for canceled applications.

VALID IDENTIFICATION:

Applicants must provide a valid social security number or ITIN number, and government issued photo identification.

INCOME:

Household income must be equal to or greater than three (3) times the monthly rent (before taxes). Unrelated parties who have common rental history of more than one year may combine income to meet requirement. Income must be verifiable and can include but is not limited to employment paychecks, alimony/child support, trust accounts, Social Security, unemployment, welfare, grants/loans, and housing assistance. 


Applicants must provide verifiable income of at least three (3) times the portion of the monthly rental obligation for which they are solely responsible. For example, if the monthly rent is $1,000, and the applicant receives a federal rent subsidy or local, state, or federal housing assistance of $900, then the monthly obligation for which the applicant is solely responsible is only $100. In that example, the applicant must be able to verify income of at least $300 per month, which is three (3) times the portion of monthly rent for which the applicant is solely responsible. We do not consider the applicant’s source of income, as defined by, and in compliance with, state and Federal law.


CREDIT SCORE:

Each applicant(s) credit report will be reviewed. A credit score below 620 for any applicant(s) may result in denial or increased security deposit. Negative items on credit reports may also result in denial or increased security deposit.

BACKGROUND AND CRIMINAL HISTORY:

Criminal convictions or pending charges which may result in an application denial include, but are not limited to: drug-related crimes, violent crimes against person, sex offenses, any crimes involving financial fraud (including identity theft or forgery), or any other crime if the conduct for which the applicant was convicted or charged is of a nature that would adversely affect the property of the landlord or a tenant(s) or the health, safety or right of peaceful enjoyment of the premises of the residents, the landlord or the landlord’s agent.

RENTAL HISTORY:

We require three years verifiable positive rental history or home ownership and no previous history of eviction within the last five years. Any rental history gaps of more than 90 days may require additional documentation.

INTENT TO OCCUPY:

Northwoods Property Management requires all approved applications to take possession of the property by executing a lease agreement, securing utilities in tenants name, supplying sufficient documentation of renters insurance, and paying all pro-rated rents and deposits or other agreed upon fees within 48 hours of application approval.

MAX OCCUPANCY:

In accordance with ORS 90.262, Manager has adopted a maximum occupancy rule of no more than two people per bedroom.

REASONS FOR DENIAL MAY INCLUDE BUT ARE NOT LIMITED TO:

  • Negative rental history or lack of rental history
  • Criminal history
  • Negative items on credit report
  • Applicant conduct, including the way applicant’s interaction and treatment of Northwoods staff
  • Inadequate income or inability to verify income
  • Inability to take possession or unwillingness to take possession within 48 hours of approval
  • Northwoods inability to verify any information or falsification of information provided on rental application
Please note, nothing in the foregoing precludes an applicant’s right to make a reasonable accommodation request. Northwoods is an equal opportunity housing provider and accepts submitted reasonable accommodation requests and responds to such requests promptly.
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